NHS Health Education East Midlands

NHS Health Education East Midlands
 

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Specialty Training Committee for Specialties

The purpose of the Postgraduate Speciality School of Medicine (North) is to provide a structure and framework for the delivery of high quality training of specialists in the medical specialties through specific and accountable arrangements through the Head of the School to the East Midlands Local Education and Training Board (EMLETB).  The aims of the school are;

  1. To train safe and competent doctors who are focused on patient care, making patient safety and comfort their primary aim.
  2. To train potential leaders and innovators in their field.
  3. To encourage the development of generic skills such as research and management that will allow trainees to reach their full potential and make significant additional contributions to medicine within the UK, over and above their clinical contribution.
  4. To become the leading School in the country and the first choice for trainees entering at CT and HST level.


Terms of Reference

The Training Program Director (TPD) is responsible for managing the specialty training program for specialty X and will report and be accountable to the Head of the Postgraduate School.  In undertaking their responsibilities the TPD will be advised by the Specialty Education Committee.  In particular the SEC will advice and enable the TPD to undertake the following;

  1. To participate in the local arrangements developed by the School to support the management of specialty training
  2. To advise the Postgraduate Dean, through the Head of School, on all matters related to postgraduate activity within the specialty.
  3. To ensure that appropriate liaison occurs with the Post-graduate school of medicine.
  4. To ensure that the program complies with school policy in all areas.
  5. To ensure that the specialty is fully compliant with the Code of Practice.
  6. To manage the content and organisation of the programme to achieve the standards and curriculum requirements set by the GMC and the SAC.  To ensure that there is adequate evidence that the curriculum is being delivered through formal curriculum mapping. 
  7. To ensure that the collective needs of trainees are considered when planning individual programs
  8. To ensure that the SAC are aware of the views of the East Midlands (North) Specialty x program and the local impact of SAC decisions.
  9. To advice the Postgraduate Dean, through the Head of School, of likely workforce requirements within the specialty.
  10. To identify and develop posts/placements in the LETB suitable for training.
  11. To advise on academic training posts required in the speciality, fostering and promoting links with the appropriate academic institutions.
  12. To construct the training programme for the specialty. To ensure the training programme has links with CMT to promote CMT entry to training.
  13. To regularly review programmes and posts/placements and when appropriate recommend and manage changes which sustain and enhance educational quality.   To respond to feedback provided by the school and to formally respond to results of the annual specialty appraisal undertaken by the school.
  14. To ensure the appointments process for speciality registrars is discharged in accordance with national guidance.
  15. To work with the school to attract high calibre applicants to the specialty and region.
  16. To organise, in conjunction with the LETB, the RITA/ARCP assessments for trainees within the programme.  To continuously review the ARCP process to ensure that it meets national and local requirements.
  17. To ensure that there are adequate opportunities for flexible training in the speciality, in liaison with the appropriate Associate Dean.
  18. To advise the Postgraduate Dean and the JRCPTB when trainees have satisfactorily completed their specialist training.
  19. To ensure that curriculum delivery is effectively managed. 
  20. To work with the school to contribute to generic training at higher specialty level and also contribute to core medical training.
  21. To advise the Associate Postgraduate Dean on the appropriateness of OOPE/OOPR applications and ensure trainees follow the appropriate application process.
  22. To monitor and ensure that opportunity for study time is provided for trainees in relation to the weekly timetabled sessions. This may include personal guidance to trainees, concerning the use of personal study time to prepare for specialist exams, conduct audit or research.
  23. The STC will monitor its activities and all aspects of the education of its trainees to ensure high standards which are comparable with those of other training committees.
  24. To ensure that adequate arrangements are in place for educational supervision and that opportunities are available for additional mentoring and careers advice. To advise the Head of School of training and other needs of educational supervisors.
  25. To ensure that adequate arrangements are in place to support trainees in difficulty and to ensure that school policy is followed with regard to the identification of these trainees and their management.
  26. To work with provider trusts to ensure that adequate clinical supervision is in place across all sites.

Membership

The Training Committee will be made up of the following representatives:

  1. LETB The nominated Representative of the Post-Graduate Dean (usually Associate Post-Graduate Dean for Medicine).
  2. Training Programme Director The TPD will be appointed by the School of Medicine and normally serves for 3 years (potentially renewable for 2 years).
  3. Regional Speciality Advisor This will normally be the TPD, however when this is not the case the Regional Speciality Advisor should be a member of the SEC
  4. Training Units A representative of each unit within the training program.  This will normally be an educational supervisor.  
  5. Trainee Two trainee representatives.  One trainee should be from the first two years of the program and one from the final two years. The training representative may be asked to withdraw from the meeting at the discretion of the Chair when confidential matters are discussed.  They should not be present when individual trainees are discussed, unless the trainee being discussed wishes them to be so.
  6. Co-opted Members The SEC may co-opt members with special skills or expertise.  This may include a representative of the Allied Healthcare Professionals, a lay member or patient representative.  The permission of the school board needs to be sought before seeking co-opted members.  Co-opted members will not have a voting right nor be deemed to have tenure membership of the Committee.
  7. Academic  Representative One academic representative usually from either the University of Nottingham or Derby.
  8. Chairperson The Training Program Director or a member of the committee chosen by the committee shall act as chair. 
    Role of chair:
  • Ensure that agenda and papers are circulated prior to meeting.
  • Approve minutes of meeting and ensure these are circulated.
  • To facilitate and chair meetings of the committee on a quarterly basis.
  • Assist in RITA / ARCP process and sign off RITA G's.

Committee Procedures

  1. Quorum / Meeting Frequency The quorum for a Specialty Training Committee will be the TPD plus at least 2 other members of the Committee (excluding the Trainee representatives). The Committee will meet at least three times a year. 
  2. Secretariat The TPD will provide secretarial / administrative support in relation to preparation and circulation of agenda, minutes and supporting documentation). Agenda and papers will be circulated no later than 2 weeks prior to the meeting.  Minutes will be circulated no later than 4 weeks following the meeting.  The minutes of the meeting will be approved by the Chairperson. A copy of all approved minutes will be sent to the school co-ordinator for inclusion in the specialty file. The school co-ordinator will be sent an up to date list of SEC membership.#
  3. Structured Agenda It is proposed that the Structured Agenda will be as follows:
    1. Apologies for absence
    2. Minutes of the previous meeting
    3. Matters arising from the minutes
    4. Postgraduate Dean's Agenda (Associate Dean to lead)
    5. Training issues to include Rotations, Annual Assessments, Recruitment as standing items
    6. At least once per year the SEC should discuss the annual specialty review and trainee feedback and provide a formal written response.
    7. Other items as agreed with the Chair of the Training Committee.
  4. Confidential Matters Meetings of Training Committees are not appropriate for general discussion of the training requirements and other personal details of individual trainees.    In addition a member shall not disclose information related to a specific trainee of trainer if the Chair rules that such information will be prejudicial.
  5. Conflicts of Interests A member who believes he/she may need to declare an interest in any item of the agenda for a Board meeting is advised to discuss the matter with the Chair before the meeting or to halt proceedings and discuss the matter with the Chair if such an issues arises during the course of the meeting.