Rota Approvers

Rota Approvers (Sequence 30) are responsible for:

  • Confirming that a trainee can be released from/is not scheduled for the rota on their requested study leave day/s.
  • Confirming any cancelled leave requests.
    • Doing both within an appropriate timeframe (we would suggest within 7 days of receipt).

Unless you are also the trainee's Training Programme Director/Head of School (which would be rare), you are not required to assess the educational suitability of an activity. This will either have been done by the School already (and therefore is 'pre-approved' educationally, or what we call a Standard application), or the TPD/HoS will appear after you in the approval chain (usually at Sequence 35) to review the educational suitability of the application (what we call an Exception application).

Relevant policies/guidance

 

I've received a request for a trainee who is on maternity leave/not working on their request date - what should I do?

The Rota Approver role is to confirm that a trainee can be released from/is not scheduled for the rota on their requested study leave day/s. If the trainee is not scheduled to work on their study leave day/s, either because they are not scheduled on the rota or they are otherwise on leave, the request can simply be approved.

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