NHS Health Education East Midlands

NHS Health Education East Midlands
 

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Less Than Full Time Training (Flexible Training)

Applying

What do I do?

Please contact Cherry Cadiente (North) or Debbie Collington (South) for an application form, alternatively you can download the form here. If you are in General Practice training programme please click here for more information.

Cherry Cadiente/Debbie Collington
LTFT Administrator
East Midlands LETB
1 Mere Way
Ruddington Fields Business Park
Ruddington NG11 6JS
Tel. 0115 823 3385/ 0115 823 3380
Email: cherry.cadiente@nhs.net 
debbie.collington@nhs.net 

Why do I need to contact the LETB?

LTFT training is part funded through the LETB and determined by the EU Directive as explained under eligibility.  The Associate Dean is responsible for assessing your eligibility and will review your application form and contact you to discuss any issues, if required.

How do I obtain a Training Post?

Exactly the same way as a full timer, you apply in open competition for advertised training posts at a suitable grade for your experience.  If applying through Pathway or an alternative national recruitment system, you are obliged to indicate your wish to train LTFT.  You should have alerted the LETB and filled in an application form before the interview.

If you are already in a training post full time, and wish to train at less than full time within that post, you will not have to re-apply for training, but commence LTFT negotiations with your local LETB (as above), your Educational Supervisors of your training, and the relevant Trust.

How long does it take?

The process could take 3 months, because of negotiations, approvals and consultations that have to be arranged.  It is therefore in your interest to contact the relevant LETB as soon as possible.

Availability

Is LTFT Training always available?

Training may only be offered if there are trainers and training experience available and the employing Trust agrees.  There are sometimes difficulties with funding which may delay the commencement of a LTFT training post, particularly at points of re-entry into training.

We may ask you to co-operate with a slot-sharing arrangement.  A trainee could be funded under supernumerary, part time in established post (reduced hours) or slot share arrangement (or even all 3 at different points in their training).

Eligibility

Who is Eligible for LTFT Training?

Those with well founded personal reasons and are unable to work full time, usually those with the domestic commitments of young children or dependent relatives, or who cannot work full time for health reasons.  The scheme is open to those who have a training grade post.  Those who have health reasons will be required to attend an appointment with the LETB Occupational Health before being eligible for the Scheme.

Are there any other ways of working part-time?

If you are not eligible for LTFT training, you may consider finding a job-share partner with whom to apply for a full time post, but there would be no additional funds available and you would have to share the salary as well as the training.  The LETB has no job-share scheme.

Pay / Funding

How is LTFT Training Paid?

For details please see TBC.

How is LTFT Training Funded?

For supernumerary posts, this is composed of a contribution from the LETB, which is governed nationally, and directly reflects the percentage at which you are working i.e. 0.5 to 0.8.  Trusts have to meet the banding supplement costs which are seen as service elements, but finding the money can prove difficult and delay the onset of LTFT. Supernumerary posts are now exceptional and generally short-term.

The LETB is working with the Trusts to facilitate, where possible, a slot share arrangement whereby usually two flexible trainees can fill a full time post using the existing funding.

There are some situations where there are an excess number of trainees where the funding for a full time post is utilised for the LTFT trainee and no replacement for the lost service.  Locally we designate this as part time in established post (PTEP), also known as reduced hours, and there are fewer funding implications, but the Trust has to be prepared to sustain the service loss/locum cost.

Responsibilities

Responsibilities of:
  • The Applicant
  • Training Programme Director / Director of School
  • Human Resources Department
  •  Deputy GP Dean (GP Training Programmes only)
  • Foundation School Director (Trent Foundation School only)
  • LTFT Administrator

The Applicant

  1. Apply early to facilitate your application.
  2. Speak to those responsible for the training and seek their support (if applying for a post, once you have been successful at interview).
  3. Work with your Educational Supervisor/Training Programme Director/Director of School to complete the application form and educational approval process from the East Midlands LETB, and RoyalCollege of the hospital specialty (and GMC if supernumerary in a previously unapproved post).
  4. Inform the East Midlands LETB of any changes in your plans e.g. dates, moves and at rotation once you have commenced LTFT.
  5. Check on the progress of your application with the East Midlands LETB and respond speedily to the requests for confirmation of your plans.
  6. Complete the Change of Placement and Approval Form on rotation and apply for College approval as appropriate.

Training Programme Director/Director of School

FAQs for Managing LTFT within Training Programmes

  1. Will assist the trainee in finding a suitable placement.
  2. Will liaise with the Clinical Directors/HR departments in the Trust involved in the training programme to agree how LTFT can be accommodated.
  3. Will assist in developing an appropriate timetable/series of posts to be submitted for approval to East Midlands LETB, Royal College of the hospital specialty (and GMC if supernumerary in a previously unapproved post). Royal College mechanisms of approval may vary or change. These can involve the Regional College Adviser or a national mechanism. You may need to contact the College for current details.
  4. Will liaise with East Midlands LETB as appropriate.

Human Resources Department

  1. Keep in close contact with Training Programme Director/Director of School and the LETB.
  2. Work with Training Programme Directors on rotational placements of all trainees.
  3. Work with the East Midlands LETB regarding Out of Hours Supplement financing.

Associate Postgraduate Dean (LTFT)

  1. To assess eligibility for LTFT training and discuss the application process.
  2. A named Postgraduate Assistant working with the Associate Postgraduate Dean (LTFT) will oversee the following process and may be contacted through the East Midlands LETB.

Deputy GP Dean (GP Training Programmes only)

Please go to: www.eastmidlandsdeanery.nhs.uk/page.php?id=789 for further information.

  1. For GP STRs a Deputy GP Dean for LTFT may meet with you to assess eligibility and discuss the application process.
  2. They will liaise with local GP Specialty Training Programme to facilitate the process of obtaining the appropriate posts, both within Hospital and General Practice assisted by a GP VT Administrator.

Foundation School Director (Trent Foundation School only)

  1. All Trent Foundation School trainees considering LTFT will meet with the Foundation School Director to discuss the application process and training at LTFT during your foundation years.
  2. Trent Foundation School will work with you and a local NHS Trust to facilitate the process of obtaining an appropriate training programme.

LTFT Administrator

LTFT Administrator
  1. To provide application forms and information to the applicant.
  2. To monitor the progress of the application.
  3. Once received, to check that the application is complete and submit for Associate Postgraduate Dean's approval.
  4. To request funding from the East Midlands LETB.
  5. To confirm the availability of funding for a start date.
  6. To inform the applicant when the process is complete, and the relevant Human Resources, that a LTFT contract may be issued.