Our Assessment Calendar is now live. On the calendar you can find out the dates and locations of scheduled ARCPs and RITAs. To access it click here.
All doctors in training need to be reviewed at least once a year to check that they are progressing satisfactorily through their training programme. This is carried out at the Annual Review of Competence Progression panel (ARCP panel).
The purpose of the ARCP panel is to:
The evidence presented is through the e-portfolio.
Very occasionally other information can be presented to the ARCP panel. If additional information is presented to the panel about a trainee, the trainee must it see it before it is presented. However, it is not intended that the trainee should agree with the report's content but is intended to ensure that the trainee is aware of what has been said. (Para 7.44 Gold Guide)
The trainee can submit as part of their evidence a response to their trainer's report or any other elements of the assessment. The trainee might wish to document alleged bullying, harassment or other inappropriate conduct. Such a report will be considered "privileged" and will be considered only by the panel in the first instance. The Panel cannot investigate inappropriate conduct themselves but will bring such allegations to the attention of the Deanery. The panel will deal with such matters sensitively. (Para 7.45 Gold Guide)
The panel can make a number of decisions or outcomes. The main Outcomes are:
Outcome 1 Satisfactory Progress
Outcome 2 Development of specific competencies required - additional training time not required.
Outcome 3 Inadequate Progress - additional training time required.
Outcome 5 Incomplete evidence presented.
Outcome 8 - Out of Programme (career break, sick leave, maternity etc.)
Please refer to the Gold Guide Page 68 - 71 for the full list of outcomes.
Where there is unsatisfactory progress the trainee will meet the panel. The purpose of the meeting is for the panel to explain its decision and for the trainee to discuss anything they might not understand about the decision. The meeting with the trainee is not about making the decision nor is it an opportunity to present any further evidence.
It is important to understand the function of the ARCP panel is to help and support a trainee's progress through their training programme. It does this by assessing the evidence presented, making a judgement on that evidence and then recommending an outcome.
Once the Educational Supervisor (ES) has completed and submitted the Educational Supervisor's Report (ESR) an alert will appear in the trainee's e-portfolio stating they have an Outstanding ESR. The trainee must click on this link and it will take them into the report. Once in the report they need to go to the end of the report and they will be able to click a box to accept it.
Once the report has been accepted it can no longer be amended, therefore if there is any incorrect information in the ESR it must be discussed with the ES before accepting.
It is important that the PDs check all the ESRs. if they feel any amendmnets should be made to the ESR, the ESR will need to be unsigned by the RCGP before amendments can be made. Once the PDs have checked all their ESRs they should return the spreadsheet sent by the ARCP Team at the Kings Meadow Campus with any comments or issues.
The ARCP panel considers the ESR as the main part of the evidence for making their decision. Once the decision has been made by the panel an ARCP Outcome form is completed by the Deanery and signed off by the Panel Chair.
Once the Panel chair has signed off the outcome form it will be sent to the trainee via the e-portfolio and they will again receive an alert. By clicking on the alert they will gain access to the form and they can accept it. This ARCP Outcome form must be signed by the trainee.
For ST3s once the Outcome forms have been accepted they will be able to apply for their CCT online via the e-portfolio.
It is really important the trainee sign off both their ESR and ARCP outcome form. The ARCP outcome form cannot be completed until the ESR is signed off and the trainee cannot progress unless the ARCP is completed and signed off by the trainee. Therefore, it is really important to check for the alerts.
As part of the ARCP process the trainee is required to submit a Form R annually. This will make up part of the evidence that is considered by the panel in assessing the trainees suitability to progress to their next training year.
The Form R will need to be submitted at the same time as the ESR, therefore it will be sent out to the trainee in plenty of time. If at the time of receiving the Form R the trainee is out of their programme due to sick leave, maternity leave etc. then they will be required to submit an 'Out of Programme (OOP) Application Form'.