Relocation and Excess Travel


Update 2 December 2020:

NHS Employers have published updated guidance for GP trainee mileage.  Please see this link.


Update: 6 November 2020:

The new national framework has been published - both the BMA and HEE have released press statements today about it.  The document is now available in the links below, and locally we are working with employers about its implementation as applicable.  An update to trainees will be issued as soon as possible to coincide with this update on our website.


Update 1 May 2020:

Health Education England (HEE) is responsible for providing you with assistance for relocation expenses, including removal or excess mileage.  Such claims are administered by your employer.  Prior to the outbreak of COVID-19, HEE intended to introduce a new, national framework across England for all trainees commencing training programmes from 5 August 2020.  The purpose of the national framework is to ensure equality of treatment for all across the HEE regions.   At the request of the BMA, it has been agreed that this will not be implemented in August as sufficient consultation has not been able to take place given other priorities.   The framework is expected to be published later in the year following the completion of consultation with the BMA Junior Doctors Committee (JDC).  Once published, it will replace existing local guidance or arrangements in place for all doctors, dentists and public health trainees who commenced accredited HEE training programmes in August 2020.  By accepting a place on the training programme, you agree that your entitlement to reclaim expenses and removal costs will be subject to the new framework once it is introduced.


Update 28 April 2020:

We have written to all trainees in the East Midlands following feedback about the guidance we implemented on 1 January 2020.  The letter has been emailed so if you are a trainee in the East Midlands and did not receive our email, please contact for more details.  Alternatively, review the letter below.  If you believe the new guidance creates a financial impact for you, please read the letter and contact us as instructed.  The closing date for all requests to 'revert to the 2007 policy' is Monday 11 May 2020.  Thank you.


Important Update (January 2020):
A national policy on Relocation and Excess Travel is expected in 2020.  In the meantime, a Midlands guidance document has been prepared and was implemented in the East Midlands on 1 January 2020.  The original (2007) policy in the East Midlands is still available below, in addition to the new Midlands document.

We have been working with our colleagues in the West Midlands on a Midlands-wide guidance document.  National guidance is expected later in 2020, and in anticipation of that the new guidance is an interim arrangement.  We have been engaging with NHS Trusts in order that they are ready to adopt the new guidance document. 

Please take some time to review this document, but for now, you may wish to note two key changes: the principle of a base hospital is being removed (instead, all mileage above 20 miles each way to your place of work would be considered ‘excess’) and the limit for claims throughout your training will increase from £5,000 to £8,000 to bring us in line with other local offices around the country.

Initial queries about relocation or excess travel should always be directed to employers.  In the event of a query for HEE, please email



2 December 2020 - NHS Employers publish GP trainee mileage guidance.

6 November 2020 - new framework published.

1 May 2020 - text added regarding the national guidance expected later this year.

28 April 2020 - guidance to trainees who wish to revert to the previous policy


Lead Employer - GP training
The Lead Employer for GP trainees (St Helen and Knowsley Teaching Hospitals NHS Trust) manages all claims for relocation and excess travel for GP trainees in the East Midlands region.  Full details can be accessed on

New Guidance - Midlands (interim)
12 December 2019: Note the new Midlands guidance document is now available (see below).  It will be implemented in the East Midlands from 1 January 2020 as an interim measure pending the new national guidance later in 2020.